Workflow automation
The repeat work in your office, done by your systems.
Lead replies, reminders, invoices, review requests, paperwork, and the Monday numbers. We connect the tools you already pay for so the routine steps happen on their own, and your people handle the parts that need a person.
Why it belongs with your IT
We already look after the accounts, email, forms, and phones that every automation runs on. That makes automation a natural next step for an office we support, and it means somebody who knows the setup is there when a vendor changes something. Automation is also available on its own, without monthly IT care.
What we automate
Five common builds. Each page says what it does, what it costs, and what it depends on.
How a build works
Small, tested, and written down. Most builds take one or two working sessions.
An automation checkup
One hour on site or remote. You get a one page map of the repeat work in your office, the three builds worth doing first, and what each one costs. $450, credited in full toward automation work you book with us within 30 days.
A fixed price in writing
What the build does, which tools it uses, what the platform fees will be, and when it goes live. The price does not move.
Built and tested on your real work
We build it in your accounts, run it on real examples with you watching, and fix what does not fit how your office actually works.
Handover, then care if you want it
A one page note on what runs, where, and how to turn it off. Automation care keeps it working when a vendor changes something.
What you own
Every platform account, login, and license is in your business's name and billed to you at the provider's price. We hold admin access only while you are on automation care, and everything we built stays with you if you stop.
If a build uses Microsoft Power Automate, we check the licensing first. Microsoft 365 business plans include standard connectors only, and one premium connector means every person who runs that flow needs a Power Automate Premium license. You see that cost on the quote before you decide.
What it costs
These prices are published. Every build still gets a fixed price in writing before we start, with platform fees listed as separate lines in your name.
| What | Price |
|---|---|
| Automation checkup, one hour, a one page map and the first three builds priced, credited in full toward automation work you book with us within 30 days | $450 |
| Quick workflow, one trigger, up to three steps, two tools | $750 |
| Standard automation, more steps or more tools | From $1,500 |
| Custom integration or small internal tool | From $3,000 |
| Automation care, up to 5 workflows watched and fixed, one small change a month | $150 a month, or $100 on a care plan |
| Work not on the menu | $150 an hour, quoted first |
| Platform subscriptions such as Zapier, Make, n8n, or Power Automate | In your name, at the provider's price |
See the price for this on the pricing page
Read what workflow automation costs for market ranges and platform fees.
Where AI fits, honestly
Most automation is plain rules. If this happens, do that. A language model earns its place only in a few steps, like drafting a reply for a person to approve or reading a document to decide where it goes. When a build uses one, we tell you which step, what it sees, and where the data goes, and a person approves anything sent in your name.
Next step
Book a 15-minute call and tell us the task somebody in your office repeats every week. Or start with the automation checkup and get the first three builds priced.
Prefer to write? Send the form and we reply the same business day.
Questions owners ask
What is workflow automation?
Software doing the repeat steps a person does today, like copying a form into a list, sending a reminder, filing a document, or chasing an invoice. The tools already in your office talk to each other, and a person only steps in when judgment is needed.
Which tools do you use?
Whatever fits the job and your existing software. Common ones are Zapier, Make, n8n, and Microsoft Power Automate, plus the connections built into tools like QuickBooks Online, Square, HubSpot, and Google Workspace. When nothing off the shelf fits, a small custom integration hosted for you.
Who owns the automations?
Every platform account, login, and license is in your business's name and billed to you at the provider's price. We hold admin access only while you are on automation care, and everything we built stays with you if you stop.
Is there a catch with Microsoft 365?
Sometimes. Microsoft 365 business plans include Power Automate with standard connectors only. A flow that uses a premium connector needs a Power Automate Premium license for each person who runs it, priced per user per month. We check this before quoting so the license cost is not a surprise.
Is this AI?
Only where a step really uses it, such as drafting a reply for a person to approve or sorting a document. Most automation is plain rules. We tell you exactly which steps use a model, what data it sees, and where that data goes.
Do we need to be on a care plan?
No. Automation works on its own. Businesses on our monthly IT care plan pay $100 a month for automation care instead of $150, and get an automation review as part of the yearly planning review.
What does the checkup cost, and what do we get?
The automation checkup is $450, one hour on site or remote. You get a one page map of the repeat work in your office, the three builds worth doing first, and what each costs. It is credited in full toward automation work you book with us within 30 days.
Sources we used
- Microsoft Learn, Power Automate licensing questions
- Zapier, plans and pricing
- n8n, plans and pricing
- FTC, crackdown on deceptive AI claims
Public guidance we relied on for the facts on this page. None of it endorses Vektrion.
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