Dental and medical offices
Any practice covered by HIPAA, which includes most practices that bill insurance electronically, has to meet the Security Rule, no matter how small. We handle the technical side and write down what's in place so you can show it.
These are the pieces HIPAA expects to see, in plain words.
Where patient data lives, who can reach it, and what could go wrong, written down. HIPAA requires this of every covered practice, and we review it with you every year.
Every person has their own login. Screens lock when someone walks away. Former staff are shut off the same day.
Copies of your records kept off-site and test-restored on a schedule, so a dead server or a break-in doesn't stop you seeing patients.
Laptops and workstations are encrypted, so a stolen computer is a hardware loss and not a patient notice.
A short session on fake emails, passwords, and what to do if something looks wrong, with a sign-in sheet for your records.
Before we touch any system with patient data, we sign a Business Associate Agreement with your practice.
Smaller clinics, same setup, with the rule matched to the clinic.
A two chair chiropractic office or a counseling practice that keeps records on a computer and bills insurance electronically is covered by the HIPAA Security Rule in full. There is no small practice exemption. We do the same risk analysis, separate logins, screen locks, encrypted devices, tested backups, and staff training with a sign-in sheet, sized for a smaller office.
Animal records are not covered by HIPAA, but a clinic still runs on practice software that has to stay up, Wi-Fi that reaches the exam rooms and the treatment area, and card terminals that belong on their own network. We add cameras over the kennels and the lobby that you can check from home at night, with the footage kept in the building.
HHS has proposed making two-step login, encryption, a technology inventory, and a network map required at every practice. It is not final yet, but most of it is worth doing now. What it means for a small practice.
Renewing cyber insurance soon? The free readiness check asks the same questions underwriters do.
Tell us what's bugging you. In 15 minutes you'll know what it takes to fix and roughly what it costs.